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5 min read

Backup Basics Without the Jargon

What to back up, where, and how to know your backup would actually work.

At a glance

  • →Sync is not backup
  • →Three copies, two media, one off-site
  • →An untested backup is a guess

A backup is a second copy of something you cannot recreate. Photos, documents and messages qualify. Installed apps and the operating system usually do not, because they can be reinstalled.

Cloud sync services are convenient but they are not backups on their own: delete a file on one device and the deletion syncs everywhere. Real backup keeps history, so you can go back to a version from before the mistake.

The common rule is three copies of anything important, on two different kinds of storage, with one kept somewhere else. For most people that means the device, a cloud service, and an occasional copy to an external drive.

Common causes

  • Sync mistaken for backup
  • Backup that quietly stopped months ago
  • Full cloud storage blocking new uploads
  • Only one copy, on the device itself
  • Never testing a restore

Troubleshooting tips

  1. 1Turn on automatic photo backup and check it monthly.
  2. 2Keep an occasional copy on an external drive kept elsewhere.
  3. 3Watch for 'storage full' warnings — they silently stop backups.
  4. 4Restore one file occasionally to prove the backup works.
  5. 5Back up before major updates or repairs.
  6. 6Note which accounts hold which data so you can find it later.

Key takeaways

  • • Sync is not backup
  • • Three copies, two media, one off-site
  • • An untested backup is a guess

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